Application Guidance
Key Dates
Deadline for inclusion in the UK Festival of Robotics Press Release: 12 noon, 2nd May 2023
UK Festival of Robotics: 17th – 23rd June 2023
Eligibility
- We welcome event proposals from all UK-RAS Network Members.
- You may include collaborators from outside the UK-RAS Network, but the application must be led by a Network member.
- There is no limit to the number of event applications.
Terms and Conditions
- If your event is selected for inclusion in the UK Festival of Robotics programme, you agree to use the appropriate logo, branding and design for event images and promotional materials as designated by the UK-RAS Network, and grant permission to the Network to review all such materials before their publication. The Network will provide high-resolution stock photographs for event materials if the event organisers are not able to / do not wish to provide their own.
- We will consider applications for new events as well as events that were already being planned, provided they meet the event criteria, are scheduled to occur between the 17th and 23rd June 2023, and have not already been publicly announced.
- By submitting an application, you agree to grant the UK-RAS Network exclusive first access to promote your event and to release event outputs via their website and social media channels. All content will be released under a creative commons license and you will be able to share this on your own platforms on or after the initial launch.
- Specific in-kind contributions can be requested for tools or expertise that will enable groups to produce high-quality events. In-kind contributions will be approved at the discretion of the UK-RAS Network; acceptable in-kind contributions include:
- Software or subscription services necessary to record, edit, and / or broadcast high quality content (online events only);
- Software or subscription services necessary to manage registrations, attendees or evaluation in a professional and secure way.
- If your event has already received support through one or more grants, you must declare this if requesting in-kind contributions from the UK-RAS Network.
- The UK-RAS Network cannot offer funding to cover the costs associated with the proposed event, aside from specifically named in-kind contributions (see 4).
Event Criteria
To be considered for the Festival of Robotics official events programme, a proposed event must:
- include some level of audience engagement (lectures and lecture series will not be accepted);
- meet at least one of the following aims:
- generate publicity, awareness and / or excitement about robotics among members of the public;
- generate awareness and excitement about robotics among school children and / or young adults to encourage them to consider pursuing a career in robotics.
- have a clearly defined audience (e.g. young adults interested in gaming and robotics);
- offer tickets at nominal or no cost to participants;
- occur between the 17th and 23rd June 2023.
To be included in the official press release, events must be submitted before 12:00pm on 02/05/23.